Advancing Sexual and Reproductive Health and Rights
 

Job Opportunities

POSITION TITLE

Finance Associate
(New York)

STATUS

Full-time, Regular, Non-exempt

REPORTS TO

Controller

DATE OF POSTING

May 8, 2015

POSITION SUMMARY

The Finance Associate, under the supervision of the Controller, will assist with managing daily financial transactions. The ideal candidate will have finance and/or accounting experience, will be detailed oriented, and must work collaboratively with colleagues and partners on all levels.

RESPONSIBILITIES

  • Update employee changes in ADP Pay Expert during each semi-monthly payroll.
  • Keep track of employee changes and update funder codes in the Institute’s internal database.
  • Co-prepare and processes semi-monthly payroll.
  • Prepare semi-monthly 401(k) upload.
  • Process cash receipts and maintain cash log.
  • Batch and log checks for deposit.
  • Assist with managing the Concur expense reporting system entries and user activities. Alert staff of un-submitted expense reports.
  • Assist with preparing the monthly government expenditure report.
  • Arrange project reports for monthly meetings as well as the annual audit.
  • Record minutes during board meetings and investment committee calls.
  • Assist with the preparation of IRS form 990.
  • Schedule all travel and related logistics for the VP for Finance and Administration.
  • Perform other job-related duties as assigned by the Controller.

QUALIFICATIONS

  • Bachelor’s degree.
  • Minimum 3 years relevant experience in Finance and Accounting.
  • Familiar with ADP Workforce Now and Pay Expert preferred.
  • Strong computer skills and experience in Windows-based applications including MS Word, Excel, and database experience strongly preferred.
  • Must demonstrate initiative and good judgment.
  • Excellent customer (employee) service skills and ability to work with all levels of staff.
  • Strong and effective time management skills.
  • Excellent oral and written communication skills.
  • Demonstrate accuracy, attention to detail, and monitor own work to ensure quality.
  • Ability to appropriately handle and process confidential and sensitive information.
  • Highly dependable and punctual.
  • Demonstrate a high degree of professionalism.

SALARY AND BENEFITS

Salary is commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance, 401(k) with employer match, commuting subsidy, and generous time off.


Please note that no telephone calls will be accepted
No agencies please


CONTACT

Human Resources Department
The Guttmacher Institute
125 Maiden Lane
New York, NY 10038
Fax (212) 558-6268

If applying by E-mail (preferred), please type in the subject line your first and last name, and title of position you are applying for and send Email resume/cover letter to:

applytoguttmacher@guttmacher.org

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POSITION TITLE

Public Policy Assistant
(Washington, DC)

STATUS

Full-time, Regular, Non-exempt

REPORTS TO

Vice President for Public Policy

DATE OF POSTING

May 8, 2015

POSITION SUMMARY

Provide a range of administrative and programmatic support services for the 12-person Washington office.

RESPONSIBILITIES

  • Provide a range of administrative support including:
    • Interface with NY-based Finance Division and vendors.
    • Organize travel and conference registrations.
    • Interface with building management and maintain office supplies inventory.
    • Liaise with NY-based IT staff and provide IT troubleshooting assistance.
    • Maintain office subscriptions.
    • Facilitate meeting arrangements.
    • Screen and direct telephone calls and public information requests.
  • Monitor and analyze state legislation and regulation related to sexual and reproductive health and rights, including maintaining databases of pending and enacted legislation.
  • Assist in the execution of public policy research projects.
  • Perform other job-related duties as assigned by the VP for Public Policy.

QUALIFICATIONS

  • Bachelor’s degree.
  • Minimum of one year of office experience post Bachelors. Organized and detail-oriented.
  • Understanding of state-level reproductive health policy development a plus.
  • Able to set priorities, juggle tasks, work independently and meet deadlines; comfortable working as part of a team.
  • Able to synthesize and analyze information, especially in writing.
  • Proficiency with Microsoft Office, including facility with Access.
  • Experience searching Westlaw databases.

SALARY AND BENEFITS

Salary in the low to mid $40ks, depending upon experience. Excellent benefits that include medical, dental, vision and life insurance, 401(k) with employer match, commuting subsidy, and generous time off.


Please note that no telephone calls will be accepted
No agencies please


CONTACT

Human Resources Department
The Guttmacher Institute
125 Maiden Lane
New York, NY 10038
Fax (212) 558-6268

If applying by E-mail (preferred), please type in the subject line your first and last name, and title of position you are applying for and send Email resume/cover letter to:

applytoguttmacher@guttmacher.org

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POSITION TITLE

Human Resources Associate
(New York)

STATUS

Full-time, Regular, Exempt

REPORTS TO

Human Resources Manager

DATE OF POSTING

April 24, 2015

POSITION SUMMARY

The Human Resources Associate supports the overall Human Resources function. S/he will provide administrative support to the HR Manager on staffing, recruitment, on-boarding, compensation and benefits administration, compliance, and HRIS maintenance. S/he will also act as a liaison between the HR and Finance departments in communicating and resolving payroll and time and attendance issues.

RESPONSIBILITIES

  • Assist in drafting and editing job descriptions and position announcements.
  • Meet with Institute’s hiring managers to clarify open position qualifications and screening criteria.
  • Post position announcements through outlets designed to reach targeted audiences; monitors costs and applicant source lists.
  • Screen applicants, and routes applicants to appropriate hiring teams.
  • Manage the recruitment process and conducts interviews for select positions; coordinate and schedule interviews with applicants and hiring managers and reserves appropriate meeting spaces.
  • Maintain timely correspondence with candidates including: updates on status of candidacy, requests for references and additional information, and preparing and sending thank you letters.
  • Enter candidate data into background check portal and assist in scheduling reference checks; communicate status of background checks to HR Manager and hiring managers.
  • Initiate the on-boarding process including communication with new hires, verifying
    I-9 and other documentation, and schedule orientations; assist HR Manager in conducting new employee orientations as necessary.
  • Conduct E-Verify background checks on all new hires and email new hires employment documents (ie. benefit enrollment forms, personal data form, tax forms…).
  • Update and maintain physical and electronic employee files with confidentiality and security.
  • Maintain HRIS (ADP Workforce Now) i.e. updates for new hires, changes in status, terminations, etc.; benefit portals including health, retirement, and ancillary benefits; run reports and queries as necessary.
  • Assist HR Manager in preparing and compiling semi-monthly payroll reports and information; act as a liaison between the HR and Finance department in resolving payroll and time and attendance issues.
  • Process monthly invoices from insurance providers, reviewing invoices for accuracy. Resolve discrepancies with carriers. Ensures all Human Resources related invoices are paid in a timely manner.
  • Assist with all employee education, special events, wellness initiatives and open enrollment.
  • In partnership with the HR Manager, assists with coordinating and hosting open enrollment meetings for employees. Arrange for distribution of materials from carriers, assist with communicating changes to employees and arrange on-site presentations by providers.
  • Monitor health and wellness classes and assist with scheduling and monitoring language programs.
  • Regularly update the Human Resources Intranet portal, emergency staff lists and other informational resources for employees.
  • Track the progress of performance evaluations and other time sensitive employee communications.
  • Assist in drafting memorandums, general correspondence, reports and presentation materials as required.
  • Provide customer service to Institute employees, vendors, insurance brokers, etc. by fielding and answering questions and responding to requests for assistance.
  • Assist in completing compliance reporting (i.e. EEO-1 reports), census reports and external salary and benefit surveys; perform internal compensation analysis for promotions and recruitment efforts.
  • Perform other job-related duties as assigned by the HR Manager.

QUALIFICATIONS

  • Bachelor’s degree in related field.
  • Minimum 3 years relevant experience in Human Resources.
  • Familiarity with COBRA, ERISA, FMLA and related state and federal regulations required. Knowledge of federal, state and local payroll regulations, policies and procedures a plus.
  • Familiar with HRIS; ADP Workforce Now strongly preferred.
  • Strong computer skills and experience in Windows-based applications including MS Word, Excel, Power Point and database experience strongly preferred.
  • Must demonstrate initiative and good judgment.
  • Excellent customer (employee) service skills and ability to work with all levels of staff.
  • Strong and effective time management skills.
  • Excellent oral and written communication skills.
  • Demonstrates accuracy, attention to detail, and monitors own work to ensure quality.
  • Ability to appropriately handle and process confidential and sensitive information.
  • Highly dependable and punctual.
  • Demonstrates a high degree of professionalism.

SALARY AND BENEFITS

Salary commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance, 401(k) with employer match, commuting subsidy, and generous time off.


Please note that no telephone calls will be accepted
No agencies please


CONTACT

Human Resources Department
The Guttmacher Institute
125 Maiden Lane
New York, NY 10038
Fax (212) 558-6268

If applying by E-mail (preferred), please type in the subject line your first and last name, and title of position you are applying for and send Email resume/cover letter to:

applytoguttmacher@guttmacher.org

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POSITION TITLE

Development Assistant
(New York)

STATUS

Full-time, Regular, Non-exempt

REPORTS TO

Senior Development Manager

DATE OF POSTING

April 20, 2015

POSITION SUMMARY

Reporting to the Senior Development Manager, the Development Assistant will assist in all aspects of the Institute’s institutional fundraising efforts.

RESPONSIBILITIES

  • Maintain schedule of grant proposals, payments and report due dates.
  • Identify and fulfill requirements for proposals, reports, budgets and attachments.
  • Draft acknowledgements for grant awards.
  • Prepare grant announcements for internal distribution.
  • Proofread and edit other selected correspondence.
  • Conduct research on prospective institutional donors.
  • Prepare reports for the Institute’s Board of Directors and the Management Team.
  • Schedule meetings with foundation contacts.
  • Make travel arrangements and prepare expense reports for Development Team staff as needed.
  • Maintain print and electronic files.
  • Perform any other job-related administrative duties as assigned by supervisor.

QUALIFICATIONS

  • Bachelor’s degree.
  • One to two years of experience working in a development department or in an administrative role.
  • A commitment to the Institute’s mission and values.
  • Excellent oral and written communication skills.
  • Interest in preparing and understanding project budgets.
  • Exceptional attention to detail and proofreading skills.
  • Ability to work independently and with staff at all levels of the organization.
  • Excellent telephone manner.
  • Proficiency with MS Word and Excel.
  • Familiarity with Salesforce, Outlook and PowerPoint is a plus.

SALARY AND BENEFITS

Salary commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance, 401(k) with employer match, commuting subsidy, and generous time off.


Please note that no telephone calls will be accepted
No agencies please


CONTACT

Human Resources Department
The Guttmacher Institute
125 Maiden Lane
New York, NY 10038
Fax (212) 558-6268

If applying by E-mail (preferred), please type in the subject line your first and last name, and title of position you are applying for and send Email resume/cover letter to:

applytoguttmacher@guttmacher.org

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POSITION TITLE

Graphic Designer
(New York)

STATUS

Full-time, Regular, Exempt

REPORTS TO

Director of Production

DATE OF POSTING

January 15, 2015

POSITION SUMMARY

The graphic designer will conceive, design and produce data visualizations and infographics based on Guttmacher research and policy analysis; interviews with policy and research experts; or news about sexual and reproductive health trends, for use across platforms. The designer will also create graphics (including iconography, charts, figures, tables, etc.) and assist with production of the Institute’s policy publication, special publications and collateral materials. The Institute is currently underway with a website redesign. The graphic designer will design and produce content to support the new site.

This position will join a team of professionals dedicated to producing evidence-based, high quality resources, developing a strong multimedia and online presence, and conducting outreach to a range of key stakeholders so as to inform policies and public debates domestically and internationally on a range of issues related to sexual and reproductive health and rights.

RESPONSIBILITIES

  • Brainstorm, draft and design visualization products, incorporating feedback from key stakeholders across the Institute;
  • Design and produce data visualizations and infographics in static formats and work with in-house web team to produce visual tools in interactive formats for online use using best practices for web publishing;
  • Design and produce graphics for publications and assist with production of non-journal publications and collateral materials;
  • Conceptualize, design and produce promotional materials for events, conferences or releases; and
  • Work with staff to design graphics for presentations.
  • Perform other reasonably related job duties as assigned by supervisor.

QUALIFICATIONS

  • Bachelors degree in graphic design, interaction design or related field or equivalent and 3–5 years of design experience, including visual content development;
  • Experience creating engaging and sophisticated storytelling pieces desirable, especially those that visualize complex concepts for a nontechnical audience;
  • Experience in brainstorming and developing different types of visualizations, including for narrative, interactive data exploration and analytics;
  • Familiarity with optimizing graphics for online use and for a variety of mobile devices;
  • Strategic understanding of social networks such as Facebook, Twitter, Tumblr, Instagram and/or YouTube preferred;
  • Proficiency in Adobe Creative Cloud Suite, particularly Illustrator, InDesign and Photoshop;
  • Intermediate knowledge of HTML5 and CSS3 preferred;
  • Experience with JavaScript and/or JavaScript frameworks such as JQuery or D3 a plus;
  • Familiarity with Microsoft Excel and PowerPoint essential;
  • Creativity, enthusiasm, sense of humor, commitment, and professionalism necessary;
  • Self-motivation together with ability to work collaboratively as part of a team;
  • Ability to work under deadlines and juggle priorities and projects;
  • Knowledge of Tableau and/or other data visualization software a plus.

SALARY AND BENEFITS

Salary commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance, 401(k) with employer match, commuting subsidy, and generous time off.


Please note that no telephone calls will be accepted
No agencies please


CONTACT

Human Resources Department
The Guttmacher Institute
125 Maiden Lane
New York, NY 10038
Fax (212) 558-6268

If applying by E-mail (preferred), please type in the subject line your first and last name, and title of position you are applying for and send Email resume/cover letter to:

applytoguttmacher@guttmacher.org

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Positions

The Guttmacher Institute is an equal opportunity employer.