Position Summary

The Director of Research Operations (DRO) has primary responsibility for the administrative and operational functioning of the Research Division. This includes oversight for portfolio management across projects (budgeting, timelines, strategic planning, etc.), stewardship of division resources (project staffing, skills training, space allocation), government grant proposal submissions and reporting, regulatory reporting and institutional review board (IRB) issues, and contracts. The DRO oversees the Research Administrative Team (RAT), which consists of six staff who perform the administrative and operational work of the division. An important responsibility of the DRO is to facilitate proactive communication between the Research Division and other divisions in the organization - Development, Finance and Administration, Communications and Publications and Public Policy. The DRO reports to the Vice President for Research, and works collaboratively with the Directors of Domestic and International Research, who have primary responsibility for the substantive aspects of the Institute’s research.

Responsibilities

Intradivisional and Interdivisional Operations

  • Resource management: ensure portfolios have resources to stay on track and on budget.
  • Monitor work plans: monitor portfolio and/or individual project work plans; continually assess progress toward achieving project goals and production of deliverables; ensure adherence to research timelines, and ensure compliance with funder requirements.
  • Training: support division staff in developing and exercising project management skills.
  • Supervision: supervise Research Administrative Managers and provide guidance to the Research Administrative Team.
  • Staff allocation: manage and monitor allocation of staff time across research projects.
  • Fiscal oversight: guide budget development for new projects; audit and monitor budgets in collaboration with project teams; oversee budget revisions.
  • Communication: serve as interdivisional liaison to facilitate work of the Research division.
  • Manage organizational tools: identify software applications to harmonize and standardize project management, coordination, and tracking.

 

Grants, Contracts and Operations

  • Support proposal development: provide direct support to senior research scientists in preparing federal grant proposals (eg, NIH, CDC, OPA).
  • Manage pre-award process: coordinate submission process; monitor grant review process.
  • Manage post-award process: respond to Just-in-Time requests; oversee administrative processes for initiating new federal grants (staffing, budget modifications, etc.).
  • Funding surveillance: identify government grant funding opportunities.
  • Contract management: develop and monitor consultant and partner contracts, data sharing agreements, and Memorandum of Understanding (MOU).
  • Fiscal oversight: track payments to partners and consultants; ensure efficiencies in contracts and payments process.

 

Regulatory Compliance and IRB Oversight

  • Oversee IRB submissions: aid in determining the types of review required; assist in preparing protocols and initial IRB submission documents; ensure timely submission of IRB revisions, modifications, continuing review; serve as signatory for IRB certifications.
  • Oversee research regulatory and registration compliance: ensure compliance with federal and agency-specific research grant pre- and post-award reporting requirements (Federalwide Assurance, IRB, System for Award Management, Research Misconduct reporting).
  • Role in IRB composition: provide input for IRB membership recruitment.

Qualifications

  • 10+ years of experience managing research administration teams in academia, government, or the nonprofit sector; or 5+ years experience and a Master’s degree (administration, policy, public health, social work)
  • Experience managing federal grant proposals, regulatory reporting, contracts, and MOUs for domestic and international projects;
  • Experience with IRB/human subjects protection management or oversight;
  • Proficient in design, implementation and oversight of budgeting policies and procedures;
  • Demonstrated effective planning and organizational skills
  • Demonstrated ability to successfully engage with diverse internal and external populations;
  • Commitment to advancing diversity, equity and inclusion initiatives;
  • Experience with project management and implementing new processes;
  • Experience with managing large, complex teams and multiple projects;
  • Proficiency in Word and Excel, Asana, and/or other project management software;
  • Communication skills including oral, written, interpersonal, and coaching skills are clear, concise and effective at influencing and informing target audiences
  • Experience in the sexual and reproductive health field a plus;
  • Experience with organizational change management a plus;
  • Commitment to the Institute’s mission and values

Salary and Benefits

Salary starting range of $155,000 to upper $160k commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance; vacation, personal and sick time; paid parental leave; tuition reimbursement; commuting subsidy; and 401(k) with employer match. The Guttmacher Institute strives to provide the training and support staff need to be successful in their positions and to grow professionally.