Position Summary:

The Human Resources Generalist is responsible for performing human resources (HR)-related duties on a professional level and works closely with the Director of Human Resources to ensure smooth daily operations of the HR department.  S/he will independently perform responsibilities and provide support, as appropriate, on staffing, recruitment, on-boarding, employee engagement, compensation and benefits administration, compliance, and HRIS management.



  • Respond to employment information, assistance, and employee relations issues, escalating issues and requests as appropriate.

  • Manage the recruitment process for entry to mid-level positions; draft job descriptions and position announcements; meet with Institute’s hiring managers to clarify qualifications and screening criteria and staffing needs in advance of required start date.

  • Search, screen and identify top skills; qualified candidates, ensure compliance with pre-employment screening processes and qualifications for all hires.

  • Lead recruitment efforts that include web-based job boards, social media and other posting outlets and ensure all positions are posted internally and externally and places advertising in compliance with local, Federal, and State guidelines. 

  • Manages internet recruiting accounts and pre-employment testing services.

  • Implement onboarding and off boarding processes for new hires.

  • Analyze HRIS reports to track employment/ hiring statistics such as vacancy, turnover, time-to-fill, etc.

  • Recommends improvements for employee retention.

  • Manages DEI and EEO activities including but not limited to ATS tracking of all recruitment activities, external hiring, and internal transfers/promotions to ensure complete, auditable information that follows government regulations is on file. 

  • Assist in completing compliance reporting (i.e., EEO-1 reports), census reports and external salary and benefit surveys

  • Makes recommendations regarding recruitment programs and budgets that will attract applicants and to fill specific job openings.

  • Schedules and conducts interviews with candidates via MS Outlook, Zoom, Teams and in person when necessary

  • Performs checks on potential applicants prior to and after all accepted offer of employment(s).

  • Responds in writing to all applicants including declined candidates, prepares offer letters, wage notices and maintains applicant records.

  • Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise

  • Assist in development and implementation of human resource policies

  • Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

  • Conduct initial applicant screen and present applicants to hiring managers for consideration, conduct interviews, reference checks and background checks for selected candidates.

  • Under the direction of the Director of Human Resources, determine competitive salary offers for open positions; upon approval from hiring manager, communicate and negotiate offers of employment.

  • In partnership with the Director of Human Resources administrator with benefit plans for enrollment, off boarding and compliance.  Assist with open enrollment activities.

  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

  • Conduct new employee orientation and exit interviews; compile feedback, analyze responses to assist with employee development, retention, and engagement.

  • Manage the department’s HRIS system, ADP Workforce Now; act as first point of contact for issues relating to the HRIS; conduct audits, run routine and ad hoc reports, troubleshoot problems, and maintain integrity of the data housed in the system.

  • Assists in the preparation and processing of departmental billing/ invoices.

  • Assume additional responsibilities as assigned by the Director of Human Resources and VP of Finance and Administration. 


Qualifications and Requirements

We recognize that strong candidates may not have every qualification listed here, and encourage applications from individuals who bring passion, skills, and experience in many or most of these areas.

  • Passion for and experience with work to advance sexual and reproductive health, rights, and justice

  • Strong organizational and project management skills and computer skills to help achieve their goals/deadlines

  • Excellent customer service skills and ability to work with all levels of staff; must demonstrate initiative and good judgment. Ability to act with integrity, professionalism, and confidentiality.

  • Proficiency managing and using an HRIS; experience with ADP Workforce Now strongly preferred. Proficient with Microsoft Office Suite or related software.

  • Excellent oral and written communication skills.

  • Experience recruiting and staffing in the non-profit sector.

  • Knowledge of MS Office and ADP-WFN HRIS systems. Experience in data entry and database systems a plus.

  • Experience with professional job boards and recruiting software such as Indeed, Monster, LinkedIn

  • Knowledge of HR Programs to help create efficiencies and Strong analytical and problem-solving skills.

  • Thorough knowledge of employment-related laws and Familiarity with COBRA, ERISA, FMLA and related state and federal regulations required, including payroll regulations, policies, and procedures a plus.

  • Demonstrates a high degree of professionalism, accuracy, attention to detail, and monitors own work to ensure quality.

  • Ability to appropriately handle and process confidential and sensitive information.

  • Seven years of relevant experience in Human Resources or related degree in Human Resources required.

  • Strong and effective time management skills.

  • Highly dependable and punctual.

  • Ability to travel to meetings and to the DC office on occasion.


Salary and benefits

Salary starting at $70,000 and will be commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance; vacation, personal and sick time, paid parental leave; tuition reimbursement; commuting subsidy; and 401(k) with employer match. The Guttmacher Institute strives to provide the training and support staff need to be successful in their positions and to grow professionally.