US Communications Assistant

Location
New York City or Washington DC/ Hybrid
Posted
January 2023
Status
Full-time, Non-exempt
Reports to
Director of US Communications
Organization

Founded in 1968, the Guttmacher Institute is a global leader in advancing sexual and reproductive health and rights. Through a unique and interrelated program of high-quality research, evidence-based advocacy and strategic communications, the Institute works to generate new ideas, encourage enlightened public debate, and promote sound policy and program development; its overarching goal is to ensure the highest standard of sexual and reproductive health and rights for all people worldwide. The Institute is engaged in building a more inclusive, transparent and equitable organization.

Position summary

The US Communications Assistant works collaboratively with other members of the US Communications team and staff across all levels and divisions to help inform and shape public debate on sexual and reproductive health and rights issues in the United States. This position works closely with the rest of the Communications and Publications division, as well as the domestic research and policy teams, by assisting in the creation and dissemination of communications materials across various channels (including the Guttmacher website, email list and social media accounts), monitoring and documenting the impact of these efforts (including compiling daily media clips), and providing other project support (such as media list building and other research support). This position reports to the Director for US Communications.
 

Responsibilities
 

Communications support

  • Help draft communications materials and other written products in collaboration with other communications staff and cross-divisional project team members, including press releases and social media posts.
  • Help with researching and drafting articles for the Guttmacher website and other materials as appropriate.
  • Assist in disseminating communications materials to the Institute’s email lists, social media channels and media contacts;
  • Assist with preparing materials for publication on our website, including uploading materials to the content management system (Drupal), curating Read More content, tagging, updating interactive tools and more.
  • Support other staff with managing workflow and project deliverables.
  • Monitor and document news coverage and other impacts of the domestic communication team’s work, including compiling daily media clips, tracking media citations and maintaining records of relevant metrics for funder reports.
  • Assist with preparing reports for staff, board, funders and other key stakeholders as needed;
  • Research journalists and assist in creating and updating media lists;
  • Respond to requests for Institute materials and general information, and assist with monitoring media requests as needed;
  • Represent the Institute at relevant coalition meetings and conferences as appropriate;
  • In coordination with other staff, occasionally help with social media scheduling, posting, and monitoring;
  • Assist with preparing event materials, including presentations, backgrounders and briefing materials for speaking engagements, meetings and conferences as needed.
     

Administrative support

  • Coordinate meeting logistics for internal and external meetings as needed, and help maintain external partner contacts.
  • Provide internal meeting support as needed through scheduling, note-taking, tracking needed follow-up and keeping colleagues up to date on project timelines and responsibilities;
  • Assist with vendor contracts and payments, and prepare and review expense reports as needed;
  • Perform other job-related tasks as assigned.
     
Qualifications and skills
 
  • Dedicated to the Institute’s mission;
  • Minimum of 1-2 years of relevant experience;
  • Strong communications and organizational skills with careful attention to detail;
  • Strong writing skills and willingness to further hone these skills by helping to draft a range of materials, including for press, Guttmacher website and social media channels;
  • Eagerness to work in a fast-paced environment and demonstrated ability to multi-task and handle a range of time-sensitive tasks;  
  • Comfortable working in a team and taking direction from multiple staff
  • Able to work independently, eager to take on new and unexpected tasks as circumstances (e.g. breaking news) require, and able to take initiative within the scope of the position;
  • Comfortable liaising with a variety of internal and external colleagues and audiences;
  • Proficiency with common information technology platforms like Microsoft and Google suites, Mail Chimp and Drupal, and ability to quickly become fluent with other systems.;
  • Experience with project management tools (e.g., Asana) a plus.
     
Salary and benefits

Salary starting at $45,700 to $59,300, commensurate with experience. Excellent benefits that include medical, dental, vision and life insurance; vacation, personal and sick time, paid parental leave; tuition reimbursement; commuting subsidy; and 401(k) with employer match. The Guttmacher Institute strives to provide the training and support staff need to be successful in their positions and to grow professionally.

 

The Guttmacher Institute is an equal opportunity employer.

How to Apply

To apply, submit resume and cover letter here.

Please note that telephone inquiries will not be acknowledged. No agencies, please.

Guttmacher is an Equal Employment Opportunity employer  

The Guttmacher Institute seeks to foster a diverse, inclusive and equitable work environment, where employees’ talents are valued and recognized as an asset to the achievement of our mission. We endeavor to make the application process accessible to all users. If you need assistance learning about or applying to our employment opportunities, please contact our human resources department at (212) 248-1111 or [email protected].